Request For Proposals: Bilateral, Regional and Global Anti-Trafficking in Persons Programs
The Department of State’s Office to Monitor and Combat Trafficking in Persons (G/TIP) is currently requesting proposals for international projects that will improve the response to trafficking in persons.
The full solicitation along with instructions for applying can be found on www.grants.gov, where this funding opportunity title is International Programs to Combat Human Trafficking. The Announcement name is Bilateral, Regional and Global Anti-Trafficking in Persons Programs; the Funding Opportunity Number is GTIP-08-GR-001-GLB-112808.
The deadline for applications is January 21, 2009.
Inquiries may be directed to GTIP2009Proposals@state.gov
The Department of State’s Office to Monitor and Combat Trafficking in Persons (G/TIP) is pleased to announce an open competition for assistance awards through this Request for Proposals (RFP). G/TIP is requesting proposals for projects that will improve the response to trafficking in persons outside of the United States.
The State Department’s annual Trafficking in Persons Report (TIP Report) is an important diplomatic tool in the Department’s dialogue with other governments and also serves as the guide for U.S. foreign assistance to governments and NGOs in countries working to eradicate trafficking. The 2008 TIP Report included 170 countries and country-specific recommendations are listed in the country narratives for the 153 countries given a Tier ranking.
AWARD INFORMATION AND G/TIP 2009 FUNDING PRIORITIES
Pending the appropriation of funds, G/TIP anticipates having approximately $17 million available to award multiple grants and cooperative agreements of up to $500,000 for up to 36 months. Depending upon its focus, a proposal may be:
(For a U.S Department of State listing of countries by region, please see www.state.gov/countries/.)
G/TIP prioritizes funding to countries ranked as Tier 3, Tier 2 Watch List, and in some cases, Tier 2. G/TIP is most interested in funding proposals in countries where governments have the political will to improve the response to trafficking, but lack the economic resources to address the problem.
Given the limited funding available through this solicitation G/TIP reviewed ongoing USG support for anti-trafficking programs and identified 44 countries that will be given priority for funding in 2009. All are ranked as Tier 3, on the Tier 2 Watch List, Tier 2, or listed as Special Cases in the 2008 TIP Report. Interested applicants should be aware that G/TIP is most likely to fund proposals that target a priority country listed below and that are responsive to the country-specific recommendations listed in the 2008 TIP Report. G/TIP also expects to fund a limited number of projects that address regional trafficking problems or problems that affect more than one region.
Under limited circumstances, G/TIP may fund projects in countries that are not listed below. These may include proposals that exhibit innovative programming, address special country circumstances, or that serve as special models for replication in other countries.
The countries selected for priority funding consideration in this solicitation are:
EAST ASIA/PACIFIC REGION
NEAR EAST REGION
SOUTH AND CENTRAL ASIAN REGION
The anticipated allocation of funds for both bilateral and regional projects in each region and global projects is shown below:
The following are examples of the types of programs G/TIP seeks to fund through this solicitation:
G/TIP is especially interested in proposals that emphasize program sustainability over the longer-term, which may be achieved by multi-year projects, strong implementation plans, partnerships with local NGOs, and/or the diversification of funding sources to maintain programmatic activity.
For information on the USG’s international anti-trafficking efforts (annual Trafficking in Persons Reports and previously-funded USG projects) are available on this website.
G/TIP invites U.S.-based NGOs, PIOs, foreign NGOs, and universities to submit proposals for anti-trafficking programs to be conducted in a single country abroad, within a region, in more than one region, or on global TIP issues. For profit organizations are eligible to apply. Some projects may be accomplished by USG implementers through Interagency Agreement.
G/TIP recognizes the important role of civil society leadership in combating human trafficking and thus encourages U.S.-based NGOs partnerships with NGOs abroad that have a significant role in improving the response to human trafficking. Community, women’s, and faith-based NGOs are encouraged to apply.
The Department encourages organizations that have not previously received international program funding from the USG to apply under this announcement. Applicants must have demonstrated experience in trafficking in persons programming or programming in related areas such as violence against women and children, victims’ rights, victim assistance, law enforcement training, legal advocacy for victims, and human rights.
Organizations are permitted to submit multiple proposals, but all should be aware that G/TIP will work to provide funding opportunities to a wide range of qualified, capable organizations that do well in the competitive review.
Applicants are not required to include funding from other donors in project proposals. However, applications that include additional in-kind and/or cash contributions from non-USG sources will be more competitive, since cost-sharing demonstrates cost effectiveness and a broader commitment to the planned project activities.
Applicants are encouraged to be knowledgeable of existing programs in the proposed country/region, including those funded by the USG, in order to ensure that proposals reflect work that will not duplicate others’ efforts. Applicants should also be familiar with and seek to tailor their proposals to the country-specific issues described in the 2008 TIP Report.
APPLICATION SUBMISSION INFORMATION
Award Period: 12-36 months
Award Amount: G/TIP anticipates having approximately $17 million is available for this grant program. Multiple awards will be granted, with a maximum award of $500,000 per program. This is a maximum award amount; some projects will be awarded at lower levels. Applicants should request an amount that is tailored to the scope of work and project duration.
Application Submission Process: All proposal submissions are due by January 21, 2009, 11:59 p.m. Eastern Standard Time.
Applicants who are unable to submit via Grants.gov due to technical difficulties should contact the Grants.gov Help Desk at 1-800-518-4726 or firstname.lastname@example.org at least one week prior to deadline to secure a trouble ticket. Once submitted, Grants.gov will send applicants email notice of the receipt of proposal documents. If correctly and completely submitted, an additional notification “validating” receipt or rejecting (with errors noted) of the proposal will be emailed to the applicant. Once a proposal is downloaded by G/TIP, an applicant will receive a final notification of receipt from Grants.gov.
APPLICATION TECHNICAL REVIEW, APPLICATION CONTENT, AND AWARD SELECTION CRITERIA
Applicants must follow the RFP instructions and conditions contained herein and supply all information required. The penalty for making false statements in proposals to the USG is prescribed on 18 U.S.C.1001.
The purpose of the technical review is to ensure that all applicants have an equal opportunity to present information for competitive review, thus resulting in a fair evaluation of all proposals.
Prior to being read, each proposal will be screened to determine if it meets the Technical Review Screening requirements. Any proposal that fails to comply with the stated technical requirements will be disqualified from the competition PRIOR to content review.
Technical Review Screening Requirements:
Application Content: Applicants are asked to submit proposals in accordance with the Application Content outline below. The application content components and evaluation criteria serve as a standard against which all proposals will be reviewed and evaluated. This content format aids reviewers in the identification of significant matters that should be addressed in all proposals. The USG will award grants to applicants whose offers represent the best value to the USG based on the review and evaluation of the application content listed below.
Section 1 - Required Standard Forms
(Sections 2 through 6 below must not exceed 6 pages)
Section 2 – Key Information and Brief Project Summary:The application must list the following key information at the beginning of the proposal narrative:
Section 3 - Project Statement:
Section 4 – Project Goals, Objectives, and Performance Indicators:
G/TIP is aware that there are many definitions for the key terms used in project planning and implementation. For consistency, G/TIP asks that applicants use the terms goal, objective, and indicator as follows. A goal is a general statement of what the applicant intends to do, while objectives define the tasks to be accomplished and that contribute to achieving the goal. Objectives, unlike goals, are detailed and must contain clear statements of the changes expected as a result of the program. Objectives should be SMART – Specific, Measurable, Attainable, Realistic, and Timeframed. Performance indicators are specific results that a project intends to achieve. Output indicators are products and services delivered directly by the program activities. Outcome indicators represent specific results that a project achieves, and are usually measured as a change from a baseline established before the program is implemented.
Section 5 – Implementation and Sustainability:
Section 6 - Organizational Capability and Experience:
Section 7 – Budget (This section must not exceed 5 pages.)
A) Line-Item Budget breakdown or spreadsheet showing costs in each of the budget categories listed below. A line-item budget with detailed calculations must show estimation methods, quantities, unit costs, and other similar detail. The budget spreadsheet may be presented in a font smaller than 12 point; but must not be smaller than 8 point font.
Personnel - For each staff person, provide information such as job title, time commitment to the project as a percentage of full-time equivalent, annual salary (or wage rate), and salary from grant funds.
Fringe Benefits - Provide a breakdown of the amounts and percentages that comprise fringe benefit costs for employees, including health insurance, FICA, retirement insurance, and taxes. State fringe benefit costs separately from salary costs and explain how benefits are computed for each category of employee.
Travel - Identify staff and participant travel, including international airfare, in-country travel, domestic travel in the U.S., and per diem/maintenance (includes lodging, meals, and incidentals for both participant and staff travel). Please note that rates of maximum allowance for U.S. and foreign travel are available at www.policyworks.gov. Per diem rates may not exceed the published USG allowance rates, but applicants do have the option of using lower per diem rates.
Equipment - For each type of equipment requested, provide a description of the equipment, the cost per unit, the number of units, and the total cost. Equipment is defined as tangible property having a useful life of more than one year, and an acquisition cost of $5,000 or more.
Supplies - List items separately using unit costs (and the percentage of each unit cost being charged to the grant) for photocopying, postage, telephone/fax, printing, and office supplies.
Contractual - Provide the costs of all contracts for services and goods, except for those that belong under other categories (such as equipment, supplies, construction, etc.). For each sub-grant/contract, provide a detailed line-item breakdown explaining specific costs and services. If consultants will be used in the grant, provide all costs related to their activities, including travel and per diem costs.
Other Direct Costs - (These will vary depending on the nature of the grant.) - Provide computations for all other costs. These costs, where applicable and appropriate, may include but are not limited to insurance, food, professional services, space and equipment rentals, stipends, telephone and electricity.
Indirect Charges - This category may be used only when the applicant has a Negotiated Indirect Cost Rate Agreement (NICRA) negotiated with the U.S. Government.
B) Budget Narrative briefly explains each line-item to sufficiently justify each identified cost. The budget narrative should include a justification for how the cost in each category is derived. The budget narrative must be presented in 12 point font.
Personnel - Identify staffing requirements by each position title with a brief description of duties, including work locations, and other justifications for these costs as they relate to the project.
Fringe Benefits - Provide an explanation of fringe costs and how they are calculated.
Travel - Provide a description of travel costs, including the purpose of the travel and how the travel relates to the project.
Equipment - Provide justification for any equipment purchase/rental, including computers and related hardware, and their planned use for the project.
Supplies - Specifically describe general categories of supplies and their direct use for the project.
Contractual - Describe each contractual or consultant cost, and outline the necessity of each for the project.
Other Direct Costs - Provide a narrative description and a justification for each cost under this category and describe how the costs specifically relate to this project.
Indirect Charges - Detail the cost rate and include a copy of the Negotiated Indirect Cost Rate Agreement (NICRA) as an addendum to the budget. (Copy of NICRA will not be counted in page limit.)
The Department of State must determine that the costs paid for this award are reasonable, allowable, and allocable to the proposed project activities. This will consist of a review of the line-item and narrative budgets to determine if the overall costs are realistic for the work to be performed, if the costs reflect the applicant’s understanding of the allowable cost principles established by OMB Circular A-122 (for non-profit organizations) or A-21 (for educational institutions), and if the costs are consistent with the program narrative. Costs shall be evaluated for realism, control practices, and efficiency. Emphasis will be placed on the cost-effectiveness of the proposal. The overhead and administrative components of the proposal, including salaries and fringe benefits, should be kept as low as possible. All other items should be necessary and appropriate, and U.S.-based project costs should be kept to a minimum. Cost-sharing is strongly encouraged, but not required.
Section 8 – Letter of Intent for Proposals Involving NGO Partners:
Note: If a U.S. NGO applicant wishes to be funded as described below under “ US-NGO Partnerships with Foreign Local NGO,” the applicant must submit a Letter of Intent and must include a sub-grant to the foreign NGO in the proposal and budget.
Application Evaluation Criteria:
Competitive grant review panels will consider the following evaluation criteria in rating proposals.
-- Quality of Project Idea (10 points)
-- Program Goals/Objectives (20 points)
-- Sustainability/Multiplier Effect (10 points)
-- Measuring Program Effectiveness (10 points)
-- Organizational Capability and Record of Performance (10 points)
-- Budget Detail and Quality (10 points)
-- Cost Effectiveness (10 points)
-- US-NGO Partnerships with Foreign Local NGOs – Points May Only Be Applied to US-based NGO Partnership Proposals (10 points):
PROPOSAL REVIEW PROCESS
All applications will undergo a Technical Review (see the “Technical Review Requirements” stated earlier for more details). Applications not meeting the technical review requirements will not be considered for funding.
Following the technical review, G/TIP will consult with appropriate the U.S. Embassies regarding Bilateral and Regional proposals and will convene competitive review panels. Applications will also be considered within the context of G/TIP Funding Priorities (see the “Award Information and G/TIP 2009 Funding Priorities” section included earlier for more details).
The panel results will be reviewed by the G/TIP Director, who will consider bilateral, regional, and global factors before making final recommendations. These recommendations will be forwarded to the Director of Foreign Assistance and the United States Congress; final approval must be obtained before each grant, cooperative agreement, or Interagency Agreement is awarded.
Consistent with the federal grant regulations, the USG reserves the right to prioritize its funds to combat trafficking for those organizations working on key USG objectives (whether in the areas of prevention, victim protection and assistance, or prosecution). Additionally, these organizations must be supportive, in policy and programs, of USG policies on combating trafficking in persons.
AWARD ADMINISTRATION INFORMATION
Award Notices: The grant award or cooperative agreement shall be written, signed, awarded, and administered by the Grants Officer. The Grants Officer is the government official delegated the authority by the U.S. Department of State Procurement Executive to write, award, and administer grants and cooperative agreements. The assistance award agreement is the authorizing document and it will be provided to the Recipient through either mail or facsimile transmission. Organizations whose applications will not be funded will also be notified in writing.
Anticipated Time to Award: Applicants should expect to be notified of the recommended and not recommended status of proposals approximately six (6) months after the submission deadline. Following this initial notification, selected applicants will be expected to provide additional information as requested prior to the award of a grant. This additional information will not be subject to further competition, but must incorporate any suggested changes made by G/TIP, such as revisions to the project’s proposed activities. The Department reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the program and the availability of funds.
G/TIP will work to award grant funds to successful applicants by September. Some projects may be awarded later due to the extensive approval process that must precede the award of grants, including Congressional notification.
Reporting and Policy Requirements: Applicants selected for an award must meet the following reporting and policy requirements:
USG Anti-Prostitution Policy